Snap Recordings Blog

VirtualPBX develops a hosted business phone system that joins affordability, 24/7 support, and powerful features like Call  Recording and Conferencing.

Your automated attendant is an invaluable part of your organization. Consider all the tasks it performs for you – day in and day out:

It answers your calls, up-sells your products, and reminds callers about important product features you offer. In the average inbound call tree, it reaches customers through dozens of possible touch points. When you consider that the average consumer spends 13 hours per year on hold, it becomes even clearer that your most dedicated service representative has a lot of time to interact with callers.

If you’re not already endowing your automated attendant with custom greetings, this holiday season is a great time to get started. Let’s take a look at the details of the customer-attendant relationship and the ways greetings can boost sales and customer retention.

Auto attendants are a necessary feature for your business phone system. When optimized, your auto attendant can be highly beneficial to both your business and your customers.

Auto-Attendants are really a necessity these days for any sized business handling incoming calls without connecting through a live person, agent or receptionist. With expense reductions, headcount restrictions, employee multi-tasking and customer experience of paramount importance - ONLY an Auto Attendant can guarantee a quick, efficient and courteous answer to an inbound caller,  Without Auto-Attendant, only a full time dedicated receptionist can guide and transfer customers to other users and provide them with necessary information and these days they are typically swamped with calls, not to mention making coffee and copies for executives.  Often new callers have to wait while the Receptionist provides basic company business hours or directions time and time again.  

A couple of weeks ago a client came to us saying, “I listened to your demos, and I have picked a great voice talent for my phone greetings, but I’m not sure where to start with the script. What do I do?” And since this wasn’t the first (and probably won’t be the last) time we’ve been asked this, we decided to outline the process of writing your Auto Attendant or Phone Greetings Script.

The most important element to writing your Auto Attendant or Phone System Greetings is having an understanding of how your phone system is set-up. If you don’t have a list of the current messages and extensions, the company that maintains your phone system may have it on file. You will also want make any phone system changes before creating your greetings.